Inkwell provides significant documented hard-cost savings
Assumption 1: Desire to Reduce Costs
You care about and want to reduce your total cost of ownership related to copiers, printers, and fax machines. If a company could increase your productivity and manage 100% of your document output - you would welcome an expert analysis of your current monthly print/copy volume and related costs. We want your permission to save your company 20% effective month one, with no capital expenditures, provide a cost justified solution with better equipment and service. Our confidential analysis is 100% free.
We have created a very unique business model which has provided many satisfied clients. Our clients will never return to their former methods of managing their fleet. They would love the opportunity to share their "Inkwell" experience with you. Inkwell is a "Customer for Life" company. You will quickly understand you are not talking to a copier rep. Assumption 2: Your Current Equipment Lease
You think it's impossible that a company could buy out your current leases, write you a check for active depreciation on your books, purchase your current toner inventory, and replace your entire fleet with 100% standardization while providing the latest technology, one for one replacement or work-grouped, with much faster print and scan speeds, swap out service, toner delivery, and detailed quarterly reporting - Inkwell provides all of these benefits for at least 20% less than you are spending today.
We need your permission to evaluate your current fleet, volumes, and costs associated. Why would you continue to support your aging fleet if you could save 20% effective month one while benefiting from all new, faster equipment plus all the benefits of our program? Assumption 3: No backup equipment
Your current operating practices do not include purchasing and storing back-up copiers, printers, scanners, and fax machines causing down-time until you replace the equipment.
We purchase back-ups for you and provide swap-out service with a guaranteed 4 hour response time. Our route based toner delivery and restocking program insures you never run out of toner. Our program covers everything including a cost justified analysis, new faster equipment, service, toner management, quarterly reviews, 20% savings effective month one, total elimination of capital for new equipment purchases, termination of your current leases, zero escalation over the term, credit back for any underutilization, and so much more. Assumption 4: Your Current Maintenance Agreement
You either own (depreciating assets) or lease copiers with a maintenance agreement. Have you looked at this math? Without considering your current level of satisfaction regarding output quality and service calls, take the current monthly lease payment or monthly depreciation plus any monthly billing for maintenance agreement and overages. If you divide that dollar amount by your monthly volume you will see what your copiers are costing you per copy. If you under-utilize your maintenance agreement your cost per page soars. There is a smarter way.
With our program, you will never have to purchase equipment again. You will never be stuck in an under-utilized maintenance agreement again. You won't own equipment that locks you into antiquated technology and associated cost per page. You only pay for the exact number of documents you produce. Assumption 5: No Preventative Maintenance
Unlike your copiers, you probably assume the risk of replacing printers and fax machines if they break. Does your company provide preventative maintenance for your printer fleet? Regarding desktop printers, little consideration is given to the real cost of ownership.
We will propose a faster standardized laser fleet with considerable savings. Inkwell assumes all risk and responsibility for your output quality and equipment. We handle 100% of everything related to document output and provide quarterly reviews. Assumption 6: Managing Printers, Toner, Service
You would prefer to focus your time on your business rather than managing and ordering toner cartridges, negotiating with copier reps, budgeting for new equipment, dealing with copier service techs, returning leased copiers and paying the 15% residual plus shipping, handling help desk calls, and dealing with break - fix issues.
There really is a more productive use of company time. Having one vendor you can count on every time really simplifies things. Assumption 7: You Dislike Capital Expendatures
You prefer NOT to use budgeted funds for new copier, printers, and fax machines. Not to mention break-fix costs and continuing to purchase printer cartridges which escalate approximately 10% annually. Have you looked at your copier maintenance agreement to see if it escalates annually as well?
We completely eliminate capital expenses for equipment. We never escalate your monthly payment. Our analysis will show your true cost per page. Our program allows you the flexibility to upgrade or downgrade without penalty. Assumption 8: Mixed Equipment
Your printer and fax fleet is a mix of different manufacturers, models, sizes, functionality, and speeds. (All with different costs per page) An average two year old color printer could be costing you 20¢ per page!
We will agree on your current volume and costs associated, replace and standardize your fleet, provide service and supplies, buy-out existing leases, cut you a check for active depreciation on the books, provide route based toner delivery, and save you 20% effective month one. In other words, whatever your actual costs are based on the volume produced, you will immediately save 20% monthly for that volume. Assumption 9: No Strategy Currently in Place
You have no system in place, relating to document output, which immediately reduces your costs by 20% and sets the foundation for long term cost avoidance. Company employees are currently responsible for managing the fleet of printers and copiers.
Our program provides many benefits beyond savings. Inkwell will free-up your help desk and I/T department to focus on the more technical issues, which is their core competency. Your company will no longer need to budget for new printer or copier purchases. The need to negotiate with copier reps, toner resellers, and printer companies will be eliminated. Assumption 10: Analyzing Current Fleet
You will authorize our managed print consultant to analyze your current print volume as well as your "Total Cost of Ownership" associated with that volume.
The analysis is absolutely free and requires zero involvement of management. All we need is your permission and someone to show us the devices. Three weeks after we meet we will have our recommendations and savings ready for review. Assumption 11: How Much to Hit Print
You do not know how much it costs to hit print or exactly what factors determine your current "cost per page." (CPP) It's not just toner cartridges.
We use your actual costs including cartridge costs, leases, maintenance agreements, hardware costs, overage rates, etc. We will show you exactly what you are spending on a monthly basis to produce your audited volume. We will then produce a strategy to increase productivity, device functionality, speed, and availability based on user needs while providing at least 20% in savings. Assumption 12: You Currently Have Coverage Based Pricing
You have never been educated on the advantages of "volume based pricing" over your current costs of "coverage based pricing."
With coverage based pricing, MORE INK = MORE COST. Inkwell provides the benefit of volume based pricing. MORE INK = SAME COST Assumption 13: You are a Smart Shopper.
The person ordering printers for your company is a smart shopper.
Less expensive printers have the highest cost per page. Inkwell provides the same cost per page on desktop printers as typically provided with production copiers. We are responsible for providing the very best care for your users and equipment. If we provide inadequate service and/or preventative maintenance, we must replace the equipment - we accept the challenge! Assumption 14: Scan More, Print Less
You want to scan more and print less without having to buy new multi-function devices or setting up network folders and scan-to-email addresses?
We provide MFP's which scan in full color to both email and network folders. Our technicians will perform all needed configuration and setup. Scanning is smart! Scan functionality enables you to save on printing expenses, paper, and postage. Assumption 15: You're Short on Time
You don't have time to analyze your workflow or device availability. Your processes of document creation, duplication, distribution, filing, and mailing could be better managed to reduce costs and increase productivity.
We have helped our clients with workflow issues. As our client, you will benefit from our professional analysis of workflow and improvement of processes. Assumption 16: You Want to Save Money
You are loyal to your current vendors. Seize this opportunity to see what that loyalty is costing you every month!
There is always room for improvement through our cost-justified solutions. We are a customer for life company...we understand loyalty. In today's economy, it is critical to spend every dollar wisely. We provide the solution you don't realize is needed for the problem you don't realize exists. Assumption 17: You've Never Heard of Inkwell
You have never heard of Inkwell and didn't know we provide three programs.
Managed Print Services: Our MPS program includes equipment, swap-out service, route based toner delivery, detailed reporting, quarterly reviews, and one detailed invoice. Existing Fleet Services: Our EFS program provides cartridges plus service for your existing fleet including preventative maintenance, parts, labor, and in most cases, moderate fleet standardization. As with our MPS program, you only pay for the exact number of documents produced. Maybe a penny a page for b/w and 6 cents per page for color? Automated Cartridge Services: Our ACS program provides printer cartridges delivered and restocked automatically for at least 20% less than you are spending on cartridges today. Assumption 18: You Want Proof
Your business is cyclical and so is your document output volume. We completely understand that. We conduct an analysis and show you exactly what you are spending for the audited volume.
If you print more next month... you spend more right? For example your current cost per page is 5 cents based on your copiers and printers. If you print 10,000 extra pages above the audited volume you spent an additional $500. Inkwells overages are 1 cent. So your overage bill would be $100 instead of your current $500. Conversely, if you do not use the volume you signed up for we give you a credit back for those unused pages. (Does your current copier dealer?) Assumption 19: Let our Experience Show You
You are wondering how we can make so many assumptions about your company and we have not met or even walked in your building. Some or all of these assumptions apply to your company.
Our Managed Print Team has conducted this analysis for hundreds of companies. We see printers next to fax machines next to copiers all the time. We also analyze work-group environments with long walks and low confidentiality for users. Inkwell has developed a proven and repeatable process to deliver solutions and savings. |
“The installation could not have gone more smoothly. You handled corporate and all 18 branches with total professionalism. You guys have done a great job with your managed print services and to think we saved a bunch of money is just icing on the cake.”
R.G., Communication
Federal Credit Union Assumption 1
You care about and want to reduce your total cost of ownership related to copiers, printers, and fax machines. If a company could increase your productivity and manage 100% of your document output - you would welcome an expert analysis of your current monthly print/copy volume and related costs. We want your permission to save your company 20% effective month one, with no capital expenditures, provide a cost justified solution with better equipment and service. Our confidential analysis is 100% free.We have created a very unique business model which has provided many satisfied clients. Our clients will never return to their former methods of managing their fleet. They would love the opportunity to share their "Inkwell" experience with you. Inkwell is a "Customer for Life" company. You will quickly understand you are not talking to a copier rep. 
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